World Festival Volunteer Positions

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FIRST LEGO League is currently seeking volunteers to assist with the FLL World Festival. This one-of-a-kind event and celebration of a successful FLL WORLD CLASSSM season takes place from take place in St. Louis, Missouri April 22-25, 2015.  If you would like more information on volunteering, please contact Sarah Stray at sstray@usfirst.org.

To be considered for a World Festival volunteer position, all interested volunteers must first register in the Volunteer Information and Matching System (VIMS). To register, please access VIMS here. VIMS will open for World Festival 2015 on December 1, 2014.

Volunteers have the opportunity to interact with FLL teams from around the World and serve as role models for youth ages 9-16, helping make the World Festival experience welcoming, fun, and exciting. Volunteer time truly makes a difference in the success of this event. Volunteers are responsible for their own travel and accommodation expenses. Meals during volunteer working shifts are provided. Volunteer shirts are provided as appropriate for each position.

Positions that do not require training or FLL experience are filled on a first come, first served basis beginning in December and continuing until all volunteer roles have been filled, which usually occurs in early March. For multi-day roles, preference is given to volunteers who can commit to the same volunteer role for more than one day. Please do not sign-up for a ‘by invitation only’ role unless you have been instructed by a FIRST LEGO League staff person to do so.

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Available Volunteer Positions at World Festival, St. Louis, MO

Assistant Scorekeeper
Field Resetter
Judge Assistant
Judges

Load In/ Load Out
Master of Ceremonies (by invitation only)
Pit Runner
Practice Table Assistant
Robot Game Queuer
Referee
Team Registration Assistant
Rehearsal Room Coordinator
Scorekeeper (by invitation only)
Score Runner
Usher


Assistant Scorekeeper   

Position Summary:  Assists the Scorekeeper in entering the Robot Game scores into the computer from the referees' score sheets.  Assistant helps Scorekeeper verify accuracy of entries. 

Benefits of the Position:

  • Opportunity to observe robot game matches
  • Opportunity to contribute to the success of the competition flow
  • Opportunity to work in an exciting, fun, highly-charged environment 

Activities and Responsibilities:

  • Attend training 
  • Help set-up the scorekeeping system; ensure equipment functions properly
  • Help enter scores in scoring computer from score sheets provided by Score Runners, verifying accuracy
  • Assist with breakdown of scoring system and Field

Experience and Skills Needed:

  • Ability to collaborate with others, work as a member of a team
  • Solid computer skills
  • Detail oriented; driven to achieve high level of accuracy
  • Ability to sit for long periods of time
  • FIRST experience not required

Tentative Schedule of Activities: 

  • Wednesday late afternoon; mandatory position training
  • Thursday 8:00 a.m. - 3:30 p.m. and/or
  • Friday 8:30 a.m. - 5:30 p.m.

Reporting Relationships and Supervision:

  • Scorekeeper and Field Manager provide direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Field Resetter  

Position Summary: Repairs and resets the robot game Field after each team match.  Resetter plays a critical role in ensuring smooth flow of match play and maintaining pace of the event. Duties need to be performed efficiently and precisely.  Position serves as role model for team members. 

Benefits of the Position:

  • Opportunity to observe robot game matches
  • Interacts with teams
  • High visibility role
  • Opportunity to contribute to the success of the competition flow
  • Opportunity to work in an exciting, fun, highly-charged environment 

Activities and Responsibilities:

  • Attend training
  • Reset Field after each team match
  • Check Field after match for debris and remove
  • Check Field for damage; fix/replace as needed
  • Retrieve objects that fall outside the playing Field
  • Supervise the teams collecting their robot and attachments to assure that Field pieces are not taken inadvertently
  • Prepare Field at end of day for the following day's play

Experience and Skills Needed:

  • Ability to collaborate with others, work as a member of a team
  • Ability to take direction
  • Ability to effectively relate to youth
  • Physically active role; ability to stand for entire working time and move quickly about the Field. 
  • Basic knowledge of the FLL robot rules and WORLD CLASSSM table set-up preferred
  • Regional FLL experience as a Field Resetter this season preferred

Tentative Schedule of Activities:

  • Wednesday late afternoon; mandatory position training
  • Thursday 8:00 a.m. - 3:30 p.m. AND
  • Friday 8:30 a.m. - 5:30 p.m.

Reporting Relationships and Supervision

  • Head Referee provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Judge Assistant

Position Summary: Position manages team traffic before and after judging sessions.  Responsible for keeping judging sessions on schedule, keeping waiting teams quiet, and assuring teams are in their correct judging location. (The Judge Assistant does not interview teams or participate in awards selection process.)

Benefits of the Position:

  • Interacts with teams
  • Opportunity to work with Judges
  • Opportunity to contribute to the success of the judging flow

Activities and Responsibilities

  • Attend training
  • Assist Judge Advisor to keep judge panel on schedule
  • Respond to team questions and needs
  • Respond to Judge questions and needs
  • Assist with breakdown and packing of judging rooms
  • Assist Judge Advisor in preparation for Awards Ceremony (2 volunteers)
  • Other duties as required to ensure smooth judging flow

Experience and Skills Needed:

  • Outgoing personality
  • Ability to effectively relate to youth and adults
  • Strong interpersonal/communication skills
  • Ability to stand for long periods of time
  • Two Friday half-day volunteers need literacy in Microsoft Excel
  • No FIRST experience needed

Tentative Schedule of Activities:

  • Wednesday late afternoon; position training
  • Thursday 7:30 a.m. - 5:30 p.m.
  • Friday 8:30 a.m. - 1:00 p.m. (two volunteers)

Reporting Relationships and Supervision:

  • Judge Advisor, Head Judges, and Head Judge Assistant provide direct supervision.
  • Oversight by FLL Volunteer Coordinator and FLL staff person supporting judging.

Project Judge

Position Summary: Evaluates teams based on FLL Project rubric through interaction with teams.  Contributes to the deliberative process for selecting award recipients.  Position serves as a role model for the team members. May assist in award ceremony script writing for teams observed.

Benefits of the Position:

  • Interacts with teams
  • High visibility role
  • Significant level of responsibility
  • Opportunity to positively impact quality of event and team experience
  • Judges polo shirts provided

Activities and Responsibilities:

  • Interview and observe teams in the Judging rooms, Pit, and on the playing Field  
  • Participate on Judge Panel to decide team award recipients
  • Write short awards scripts extolling merits of winning teams
  • Participate in the closing ceremony and assist with award presentations to teams

Experience and Skills Needed:

  • Strong assessment skills
  • Strong interpersonal/communication skills
  • Ability to effectively relate to youth and adults
  • Ability to collaborate with others, work as a member of a team
  • Superior knowledge of FLL, of award criteria and selection process
  • Ability to move about the facility
  • Experience as a Project Judge at an FLL Championship Tournament this season strongly preferred
  • Current season FLL certification as Project Judge

Training:  Mandatory completion and passing of FLL Project Judge Certification is required by March 15 (approximately 1-2 hours).   

Tentative Schedule of Activities:

  • Wednesday, 3:30 p.m. - 5:00 p.m. - mandatory Judge orientation and training 
  • Thursday 7:30 a.m. - 5:30 p.m. - Judging Sessions
  • Friday 8:30 a.m. - 5:00 p.m. (or possibly later) - Judging sessions and deliberation
  • Saturday 10:00  a.m. - 11:00 a.m. – Medal Ceremonies and 3:00 p.m. - 5:00 p.m. - Closing ceremonies

Reporting Relationships and Supervision:

  • Judge Advisor and Head Judges provide direct supervision.
  • Oversight by FLL Volunteer Coordinator and FLL staff person supporting judging. 

Core Values Judge

Position Summary: Evaluates teams based on FLL Core Values rubric through interaction with teams.  Contributes to the deliberative process for selecting award recipients.  Position serves as a role model for the team members. May assist in award ceremony script writing for teams observed.

Benefits of the Position:

  • Interacts with teams
  • High visibility role
  • Significant level of responsibility
  • Opportunity to positively impact quality of event and team experience
  • Judges polo shirts provided

Activities and Responsibilities:

  • Interview and observe teams in the Judging rooms, Pit, and on the playing Field  
  • Participate on Judge Panel to decide team award recipients
  • Write short awards scripts extolling merits of winning teams
  • Participate in the closing ceremony and assist with award presentations to teams

Experience and Skills Needed:

  • Strong assessment skills
  • Strong interpersonal/communication skills
  • Ability to effectively relate to youth and adults
  • Ability to collaborate with others, work as a member of a team
  • Superior knowledge of FLL, of award criteria and selection process
  • Ability to move about the facility
  • Experience as a Core Values Judge at an FLL Championship Tournament this season strongly preferred
  • Current season FLL certification as Core Values Judge

Training:  Mandatory completion and passing of FLL Core Values Judge Certification is required by March 15 (approximately 1-2 hours). 

Tentative Schedule of Activities:

  • Wednesday, 3:30 p.m. - 5:00 p.m. - mandatory Judge orientation and training 
  • Thursday 7:30 a.m. - 5:30 p.m. - Judging Sessions
  • Friday 8:30 a.m. - 5:00 p.m. (or possibly later) - Judging sessions and deliberation
  • Saturday 10:00  a.m. - 11:00 a.m. – Medal Ceremonies and 3:00 p.m. - 5:00 p.m. - Closing ceremonies

Reporting Relationships and Supervision:

  • Judge Advisor and Head Judges provide direct supervision.
  • Oversight by FLL Volunteer Coordinator and FLL staff person supporting judging. 

Robot Design Judge

Position Summary:  Evaluates teams based on FLL Robot Design rubric through interaction with teams.  Contributes to the deliberative process for selecting award recipients.  Position serves as a role model for the team members.  May assist in award ceremony script writing for teams observed.

Benefits of the Position:

  • Interacts with teams
  • High visibility role
  • Significant level of responsibility
  • Opportunity to positively impact quality of event and team experience
  • Judges polo shirts provided

Activities and Responsibilities:

  • Interview and observe teams in the Judging rooms, Pit, and on the playing field  
  • Participate on Judge Panel to decide team award recipients
  • Write short awards scripts extolling merits of winning teams
  • Participate in the closing ceremony and assist with award presentations to teams

Experience and Skills Needed:

  • Strong assessment skills
  • Strong interpersonal/communication skills
  • Ability to effectively relate to youth and adults
  • Ability to collaborate with others, work as a member of a team
  • Superior knowledge of FLL, of award criteria and selection process
  • Understanding of engineering principles and/or computer programming
  • Ability to move about the facility
  • Experience as a Robot Judge at an FLL Championship Tournament this season strongly preferred
  • Current season FLL certification as Robot Design Judge

Training:  Mandatory completion and passing of FLL Robot Design Judge Certification is required by March 15 (approximately 1-2 hours). 

Tentative Schedule of Activities:

  • Wednesday, 3:30 p.m. - 5:00 p.m. - mandatory Judge orientation and training 
  • Thursday 7:30 a.m. - 5:30 p.m. - Judging Sessions
  • Friday 8:30 a.m. - 5:00 p.m. (or possibly later) - Judging sessions and deliberation
  • Saturday 10:00 a.m.  – 11:00 a.m. – Medal Ceremonies and 3:00 p.m. - 5:00 p.m. - Closing ceremonies

Reporting Relationships and Supervision:

  • Judge Advisor and Head Judges provide direct supervision.
  • Oversight by FLL Volunteer Coordinator and FLL staff person supporting judging. 

Load-in/Load-out

Position Summary:  Helps set-up or breakdown the event. May be assigned to set-up or breakdown a specific area of the event.  This is a physically active, behind-the-scenes role. 

Experience and Skills Needed:

  • FIRST experience not required
  • Ability to lift 25 pounds and move about the facility

Tentative Schedule of Activities: 

  • Tuesday 9:00 a.m. - 5:00 p.m. (possible evening hours)
  • Wednesday 8:00 a.m. - 10:00 a.m.
  • Friday 6:00 p.m. - 8:00 p.m.

Reporting Relationship and Supervision:

  • FLL staff leads in designated areas (Robot Game, Pits, etc.)
  • Oversight by FLL Volunteer Coordinator.

Pit Runner

Position Summary: Serves as messenger to teams by providing and distributing critical information.  Helps find teams and move them to robot game queuing area and judging area at the correct time.  Plays a vital role in maintaining the pace of the event.  

Benefits of the Position:

  • Interacts with teams
  • Opportunity to work in exciting, fun, highly-charged environment

Activities and Responsibilities:

  • Notify teams of information and/or guide teams to different areas
  • Answer questions from teams and guests
  • Assist with distribution of match list to teams as needed
  • Assist with breakdown and packing of FLL Pits 

Experience and Skills Needed:

  • Strong interpersonal/communication skills
  • Ability to effectively relate to youth and adults
  • Ability to stand for long periods of time
  • Ability to move quickly from one area to another
  • Ability to take direction
  • FIRST experience not required

Tentative Schedule of Activities: 

  • Wednesday late afternoon: position training (mandatory for Pit Runner Leads) 
  • Possible Workday(s)
    • Wednesday 1:00 p.m. – 5:00 p.m. (provide security around robot game area)
    • Thursday 7:30 a.m. - 5:00 p.m. (some positions will end at 3:30 p.m.)
    • Friday 8:00 a.m. - 5:00 p.m.

Reporting Relationships and Supervision: 

  • Lead Pit Runner and Pit Administration Manager provide direct supervision.
  • Oversight by FLL Volunteer Coordinator. 

Practice Table Assistant 

Position Summary: Provides direction, assistance, information, and support to teams at practice tables in the Pit.  Position helps manage the practice table schedule and oversight of Field model pieces. 

Benefits of the Position:

  • Interacts with teams
  • Opportunity to observe teams’ robots perform

Activities and Responsibilities:

  • Assist with practice table sign-up
  • Assist with re-setting practice tables as needed
  • Answer questions from teams and guests
  • Assist with breakdown and pack up FLL practice tables on Friday

Experience and Skills Needed:

  • Strong interpersonal/communication skills
  • Ability to effectively relate to youth and adults
  • Ability to stand for long periods of time
  • Ability to take direction
  • FIRST experience and a general knowledge of the FLL robot game table helpful

Tentative Schedule of Activities: 

  • Possible Workday(s)
    • Thursday 7:00 a.m. - 5:00 p.m.; position training immediately preceding shift
    • Friday 7:00 a.m. - 5:00 p.m.

Reporting Relationships and Supervision: 

  • Practice Table Manager provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Robot Game Queuer 

Position Summary: Manages team traffic around the playing Field; stages and positions teams in preparation for the start of robot game matches.  Position plays a critical role in ensuring smooth flow of match play and maintaining the pace of the event. 

Benefits of the Position:

  • Opportunity to observe robot game matches
  • Interacts with teams
  • Opportunity to contribute to the success of the competition flow
  • Opportunity to work in an exciting, fun, highly-charged environment 

Activities and Responsibilities:

  • Attend training
  • Stage and position teams for matches
  • Restrict access to Field for unauthorized individuals
  • Maintain an uninterrupted flow of teams to the playing Field
  • Direct teams to competition tables and facilitate team departure from Field
  • Assist with Field breakdown as asked

Experience and Skills Needed:

  • Strong leadership, interpersonal, and communication skills
  • Ability to effectively relate to youth and adults
  • Ability to collaborate with others, work as a team member
  • Ability to stand for long periods of time
  • FIRST experience not required

Tentative Schedule of Activities: 

  • Wednesday late afternoon; mandatory position training
  • Thursday 8:00 a.m. - 3:30 p.m.
  • Friday 8:30 a.m. - 5:30 p.m.

Reporting Relationship and Supervision:

  • Field Managers provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Referee

Position Summary:  Observes team matches, identifies rule violations, assesses Field for scoring of matches and participates in deliberations regarding contested calls.  Position works under the direction of the Head Referee.  Play a critical role in ensuring smooth flow of match play and maintaining the pace of the event.  Position serves as a role model for team members. 

Benefits of the Position:

  • Observes robot games; fast-paced action
  • Interacts with teams and coaches
  • High visibility role
  • Significant level of responsibility
  • Opportunity to positively impact quality of event and team experience
  • Commemorative volunteer shirt provided (Referee shirt provided while onsite)

Activities and Responsibilities:

  • Put team members at ease
  • Observe matches, "call" rule infractions, determine penalties
  • Participate in deliberations regarding contested calls
  • Complete and submit a scoring sheet after each match to score runners
  • Participate in discussions with Head Referee and other referees to determine official match scores
  • Monitor and promote sage practices on and around the playing field

Experience and Skills Needed: 

  • Ability to "take charge"; be assertive but tactful
  • Superior knowledge of the FLL robot game rules and missions (including robot game updates)
  • Outgoing personality; high energy
  • Strong communication, diplomacy skills
  • Ability to collaborate with others, work as a member of a team
  • Attention to detail
  • Ability to stand for long periods of time and quickly move about the Field
  • Strong assessment skills
  • FLL referee experience required, Championship experience as a referee for current season strongly preferred

Training: Advance understanding of current season robot game and all robot game rules required. Communication with Head Referee prior to the event.  Mandatory training onsite Wednesday afternoon.

Tentative Schedule of Activities:

  • Wednesday, 4:00 p.m. - 5:00 p.m. - mandatory orientation and training 
  • Workdays
    • Thursday 8:00 a.m. - 3:30 p.m. - Practice Rounds
    • Friday 8:30 a.m. - 5:30 p.m. - Competition Rounds
  • Saturday 10:00 a.m.  - 11:00 a.m. – Medal Ceremonies  and 3:00 p.m. - 5:00 p.m. - Closing ceremonies

Reporting Relationship and Supervision: 

  • Head Referee provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Team Registration Assistant

Position Summary:  Assists with FLL Team Registration.  Position provides direction, assistance, and information to FLL coaches and other adults accompanying teams. Position distributes team materials. 

Benefits of the Position:

  • Interacts with coaches
  • First ‘face’ of World Festival

Activities and Responsibilities:

  • Assist with area set-up and breakdown
  • Greet and check-in teams as they arrive; ensure all paperwork is complete and collected
  • Distribute badges, registration materials, and other related items to teams
  • Provide information and direction to teams and guests 

Experience and Skills Needed: 

  • Ability to "take charge"; be assertive but tactful
  • Cheerful and friendly; you are the first ‘face’ of FLL for World Festival
  • Ability to collaborate with others, work as a team member
  • Attention to detail
  • FIRST experience helpful

Tentative Schedule of Activities:

  • Wednesday 10:00 a.m. - 3:00 p.m. - position training immediately preceding shift

Reporting Relationships and Supervision:

  • FLL staff person in charge of Team Registration provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Rehearsal Room Coordinator

Position Summary: Monitor the rehearsal rooms by managing the rehearsal room sign-up sheet and keeping the teams to their allotted time.  Maintain communication with the Pit in order to locate teams who are not at their assigned Judging Rooms. Ensure that the rooms are cleared between sessions and collect and return any items that teams may have left behind.

Benefits of the Position:

  • Interacts with teams and coaches

Activities and Responsibilities:

  • Ensure teams are at the rehearsal room on time
  • Maintain rehearsal room schedule
  • Help put teams at ease

Experience and Skills Needed:

  • Ability to collaborate with others, work as a team member
  • Ability to effectively relate to youth and adults

Tentative Schedule of Activities:

  • Wednesday afternoon - position training and oversee rehearsal sign-up
  • Thursday 8:00 a.m. – 3:00 p.m.

Reporting Relationships and Supervision:

  • FLL Volunteer Coordinator and FLL Staff supporting judging provides oversight

Score Runner 

Position Summary: Expedites the scoring process by collecting the score sheets from the referees and bringing them to the scoring table. 

Benefits of the Position:

  • Opportunity to observe robot game matches
  • Opportunity to contribute to the success of the competition flow
  • Opportunity to work in an exciting, fun, highly-charged environment

Activities and Responsibilities:

  • Bring score sheets from Referees to Assistant Scorekeeper 
  • Assist with general Field or Scorekeeping tasks as assigned
  • May be asked to bring final round scores to judging room
  • May assist with set-up and breakdown of scoring system and/or Field

Experience and Skills Needed:

  • Self-directed individual
  • Ability to effectively relate to youth and adults
  • Ability to stand for long periods of time
  • FIRST experience not required

Tentative Schedule of Activities: 

  • Wednesday late afternoon; position training
  • Possible Work Day(s)
    • Thursday 8:00 a.m. - 3:30 p.m.  
    • Friday 8:30 a.m. - 5:30 p.m.

Reporting Relationships and Supervision:

  • Scorekeeper and Field Manager provide direct supervision.
  • Oversight by FLL Volunteer Coordinator.

Usher  (FIRST LEGO League Team Opening, Expo, Awards Cermony)

Position Summary: Assists with organizing traffic flow during the FLL Events and Ceremonies.  Ushers often hold other roles at World Festival. 

Experience and Skills Needed:

  • Ability to effectively relate to youth and adults
  • Ability to stand for long periods of time
  • FIRST experience not required

Possible Time Commitment:

  • Wednesday Evening at Union Station (FLL/FTC Joint Team Opening)
  • Saturday Morning (FLL Expo)
  • Saturday Afternoon (FLL Awards Ceremony)

Reporting Relationships and Supervision:

  • FLL staff leads in charge of Event provides direct supervision.
  • Oversight by FLL Volunteer Coordinator.